Conditions

 

The scope, theme and focus of the collections are adaptable to the specific needs of each exhibition centre. As such, the conditions of cooperation vary on according to specific needs. However, the following are general conditions.

1. Release agreement

The general conditions which apply;:

1.1 Release of materials with full right of use

Under this agreement, the contracting institution obtains not only the rights to exhibit the collection, but also the commercial rights proceeding from related exhibition. (Entrance fees, publications, etc.)

1.2. Release of materials with shared rights

Under this agreement, RCP offers the collections at a reduced fee, and the commercial rights (entrance fees, publications, etc.) will be shared proportionally between each party to the agreement.
Outside sponsorship can be expected in most cases, assisting with specific needs and requirements.

2. Technical and management team

RCP makes available to interested parties, specialized teams with experience in the management of cultural events and centres. These teams can assist in the overall policy making, as well as providing experts in specific functions such as project manager, curator, gemologist, geologist and the related fields of history, education, art conservation, communication, safety, etc.

3. 3. Availability and retention

In order to provide customized exhibitions, RCP does not set minimum or maximum exhibition periods, allowing the nature of the project to determine the ideal time frame. Our Exhibition Department can provide details regarding the dates that each collection is available.

4. Exhibition space

The space requirements for the exhibitions depend on the size and content of the collection: from 200 m2 for a monographic collection up to a minimum of 800 m2 for a grand gemstone collection exhibit. A complete exhibition of this kind could occupy more than 2,500 m2.

5. Surveillance and security

Given the exceptional material value of the collections, the surveillance and security conditions must be rigorously observed. Within these general guidelines, each collection has its specific requirements. In all cases, the exhibition buildings or halls must adhere to minimum private security laws of the host country.

Three general levels of security have been established:

a) High security collections: Alarm systems composed of volumetric and seismic sensors, connected to a 24 hour security service or police; security guards on duty 24 hours and metal display cases with high-security glass.

b) Medium security collections: Alarm systems composed of volumetric and seismic sensors, connected to a 24 hour security service or police; security guards on duty during visiting hours and display cases with bulletproof glass.

c) Moderate security collections: Alarm systems composed of volumetric and seismic sensors, connected to a 24 hour security service or police, and display cases with bulletproof glass.
The individual security requirements will be determined on a case by case basis for each exhibition space, taking into account the functional variations of each building or location hosting the exhibition: its access points, dimensions, types of glass, and other aspects such as the governmental authority’s policies regarding private security, which may affect the use of armed security guards.
RCP has extensive experience with the security and safety of its collections, and can prepare and implement a security plan for the exposition centres that require such assistance.
RCP can provide the high-security display cases if the exposition centre is unable to provide them, and the cost of transport is less than the cost of renting them in the host city.

6. 6. Transport and security

RCP is responsible, and assumes all risks, for the transport and security of the collections from its departure point to the customs agent or airport closest to the exposition centre, an on the return, from the customs agent or airport back to RCP offices, or until the next exhibition centre. For its part, the exhibition centre is responsible for the transport and security within the borders of its country during the entire time the collection is in the country, (including the setup, exhibition and dismantling). Private insurance my supplement or substitute the state guarantees, when appropriate.

7. Installation, maintenance and dismantling

The handling of the pieces during installation, cleaning and care is exclusively the responsibility of the RCP technicians.

8. Conditions of maintenance

In order to guarantee the proper care of the pieces, all the collections require certain conditions in regards to lighting, humidity and temperature. Our Exhibitions Department can offer detailed information regarding the required conditions for each collection in particular. The high-security display cases which RCP makes available already have the necessary equipment installed.

9. Information materials

Apart from the collections, RCP offers the exhibition centres abundant informational material, textual and visual, for the elaboration and support of the exhibition, such as: glass poster displays, information panels, computerized information points, visit guides, technical specifications.
This material is sent in English and Spanish to the exhibition centres, who are responsible for producing the informational and educational material to meet the specifications of the exhibition centre ,and its associated costs.

10. Catalogue

Some of the exhibitions, such as Treasures of Gaudí, have a catalogue already prepared that only requires updating the specific exhibition information prior to printing. In other cases, RCP can provide the text and images for the exhibition centre to edit a catalogue and/or any other publications considered appropriate for the exhibition project.